7 Ways Project Managers Can Anticipate, Avoid, and Mitigate Problems with Microsoft Project Professional
Posted by Indusa Admin on December 21, 2016 8:00 am
CIO.com recently published a blog titled 7 Ways Project Managers Can Anticipate, Avoid and Mitigate Problems. The article had “experts identify the most common (and frustrating) issues project managers must constantly tackle and what steps they can take to avoid or minimize these problems.”
While there was great insight from some very smart PMs, there was one glaring omission: no one mentioned the power of Microsoft Project Professional!
Project management software is vital for any PM to keep projects, resources, and teams organized and on track.
Indusa decided to examine each problem CIO.com presented and offer our own solution through Project Pro:
Team members not knowing or understanding what their responsibilities are, not owning their part of the project
With its fast and easy set-up, best-in-class templates, and the familiarity of Office 365 products, Project Pro provides your team with a bird’s eye view of the project’s progress and everyone’s responsibilities. Prioritize tasks, manage timelines, sync calendars, and automate tasks so that your team stays productive.
Having key personnel pulled off the project, either temporarily or permanently
Project Pro consolidates all your potential project resources in a single view so you can compare resources across standardized data and build best-fit teams. The Team Planner helps you identify and fix potential resourcing issues that could impact the schedule. Additionally, with Project Pro’s “What If?” feature, you can run what-if scenarios to determine the best fit for resources.
While Project Pro offers familiar tools like Gantt charts, it supercharges scheduling with built-in, visual timelines. With smart automation, you can set realistic deadlines for your team without overburdening someone’s workload. To ensure you come in on-time and on-budget, Project Pro’s Task Inspector enables you to understand the relationship between different tasks and identify the ones that are most critical to your project’s success.
With Change Management, you can stop scope creep and effectively plan, coordinate, implement, and document changes and ensure changes are made with minimum disruption. Beat bottlenecks with Burndown and Resource Overview — customized, real-time reports to get insights on project budget, expenses, and completed tasks.
Lacking awareness about a problem or potential problem
With Project Pro’s reporting tools, you can diagnosis the health of your project in real-time. With business intelligence, you can indicate negative trends and immediately take the corrective action necessary to prevent problems. Your team can also keep track of your project’s performance with KPI dashboards.
Managing and collaborating with team members in different locations and time zones
Whether you’re working with tens or hundreds of people, work on-the-go using the Project Pro’s mobile apps for iOS and Android. Team members can update tasks, share reports, and view timelines anywhere, anytime. With its deep integration with O365, you can share files with OneDrive, Outlook, Word, and PowerPoint. Additionally, by creating team dashboards, your team can synchronize their task lists while collectively seeing the progress of the project.
Lack of communication, or hostility, among team members
With Skype for Business, you can check in with your team through chat, voice, and video calls without ever leaving Project Pro. Help team members stay informed by creating a dedicated project site to share status updates, timelines, and seamlessly communicate so everyone is on the same page.