The Indusa Blog

8 Noteworthy Benefits of Using SharePoint Workflows

Posted by Indusa Admin on December 8, 2015 12:13 pm

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SharePoint 2013 offers impressive business process automation solutions, helping address your business challenges and manage day-to-day operations. With workflows in SharePoint 2013, teams can easily automate various business processes like scheduling personal time, addressing customer inquiries, managing contacts, tracking expenses, and administering claims and contracts. Wondering how SharePoint Workflows can help your business?

Let’s look at 8 excellent reasons to automate business processes using SharePoint 2013 Workflows:

SharePoint Workflows

1. Streamline Business Processes

You can streamline complex business processes and tasks to minimize time, effort, and resources spent in doing manual tasks. The business processes can ensure that the right people have access to the right information to carry out the appropriate tasks in an effective and time-efficient manner. The workflows can also monitor the time taken to execute business functions and build strategies for continuous process improvement.

2. Boost Productivity

You can boost the productivity of employees, allowing them to concentrate more on addressing client needs and business activities, rather than spending long hours on performing manual and time-consuming tasks. SharePoint Workflows automatically handle document review and approvals, allowing users to focus on task completion. They also reduce the amount of time spent on performing tasks, and free up time for business-critical activities.

3. Reduce Costs

SharePoint Workflows automate numerous complex business processes, saving resources and production costs. As common business processes are coordinated between various members of the team, activities such as project approval or document review are automatically assigned to the respective members, enabling you to save time facilitating coordination. As SharePoint 2013 uses the latest technology and systems, you can get rid of old legacy software and save on maintenance and licensing costs.

4. Efficient Task Management

The workflows enable users to view the status of their tasks and requests through an easy-to-use UI. As the processes proactively monitor themselves, there is no need for manual tracking of tasks. They also address tasks in a timely manner and hold employees accountable for completion of the tasks assigned to them. Finally, you can also receive automated updates and alerts to prioritize and simplify the task management process.

5. Improve Scalability

SharePoint 2013 has the ability to manage multiple forms at any given point in time. Whether the user has a single submission or hundreds, all of them are handled correctly and efficiently as SharePoint workflow manages each one of them in a seamless manner. You get the flexibility to repeat and scale processes based on the requirements and meet growing demand on time.

6. Increase Visibility

You can use effective reporting and auditing capabilities, providing essential information to review, manage, and improve work processes. Workflows also give insights into compliance, control, and accountability and effectively manage business operations. They let you view various aspects of every task, like assignment date and status, and improve visibility into organizational structure and procedures.

7. Reduce Errors

As SharePoint automates complex business processes and management activities, there is less probability of human error. The software provides a framework that intuitively guides teams to ensure consistency and efficiency of every outcome by involving only those people who need to be involved.

8. Easy Integration

SharePoint allows easy integration with external applications; the data stored on SharePoint can easily be accessed from other systems and vice versa using SharePoint workflows. You can overcome information silos, and provide a single point of access to users, enabling them to do their jobs better.

Achieve Business Efficiency

SharePoint enables organizations to increase the speed, visibility, and coordination of business processes by streamlining and automating them. With workflows, managers can control and manage how information moves around the organization. This saves both time and money, and improves time-to-market by eliminating the need for manual tasks – and, ultimately, reducing risks.

Looking for a collaboration tool to engage, share, and inspire your team? Learn more about Indusa’s SharePoint services.

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Bhavin Sankhat
About the Author – Bhavin Sankhat

Bhavin works as Sr. SharePoint Developer at Indusa and has over 5 years of strong experience, which includes enterprise portal configuration and customization, along with integration of SharePoint with MS CRM, MS AX and SAP.

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Contributing Writers: Neha Kumar