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Debunking the Top 6 SharePoint Online Myths

Posted by Indusa Admin on April 11, 2017 9:28 am

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As the percentage of the remote workforce increases (with entry into new markets), and as the cloud gets more and more pervasive, enterprises around the world are looking to enhance information access and sharing, in addition to remote document management and control. You probably have numerous tools assembled for various aspects of document sharing and collaboration. However, these in-house (or third party) tools often reflect legacy constraints (that no longer apply) and also make it daunting for employees to seamlessly do their jobs (due to the absence of a unified platform).

Migrating to SharePoint Online represents an opportunity to consolidate various tools for working with content and collaboration. Office 365 (particularly SharePoint Online) is enabling companies to augment employee productivity and business process efficiency through a gamut of (enviable) benefits. To achieve a positive outcome, you may need to retool processes and content to ensure a smooth and seamless SharePoint migration.

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Myths Busted

Many enterprises that make the decision to migrate to the cloud often do so without proper planning and consideration. As a result, they end up with partial migrations (with legacy systems intact), poorly documented sites, and more seriously, content sprawl, which can result in an organization-wide catastrophe (with significant expenses and understandable user resistance). And in the process, several myths regarding SharePoint Online evolve.

Let’s look at 6 key SharePoint Online myths (along with the real facts):

Myth 1: Merely a Simple Content Management Platform
Many organizations do not want to migrate to SharePoint Online, assuming it’s only a content management system. However, the truth is, SharePoint Online is highly flexible and scalable (thanks to Azure) and helps consolidate resources spread across traditional on-premises platforms – from SharePoint and Lotus Notes, to Dropbox and Google Drive – so you can make the most of high storage mailboxes, schedules and conduct online meetings, collaborate with contacts, and more –  all from a single platform.

Myth 2: Inconsistent User Experience
Some users believe that a constant setback is SharePoint’s inability to replicate the functionality of a desktop browser on a mobile device. However, the truth is, SharePoint Online is responsive and is easy to learn and straightforward to use. Since it is consistent with the user experience of popular social media apps like Facebook and Twitter, it scores high on the user interface factor.

Myth 3: Limited Email Quotas
Unlike on-premises Exchange servers, O365 places limits on the number of emails you can send and receive in a day. You actually get a quota based on the subscription you choose. If you need additional quota, you can always build additional site collections and enjoy the same experience.

Myth 4: Unnecessary and Frequent Updates
Enterprise software users who generally expect major software updates to be rolled out over the course of a couple of years are bombarded with SharePoint Online updates quarterly (or even monthly at times). The fact is, while these updates are frequent, they provide guidance and best practice advice and help avoid compatibility issues – enabling you to make the most of the business critical functionality.

Myth 5: Complex Tools
Migration to SharePoint Online means having to learn new and complex tools. The truth is, SharePoint Online shares the same familiar administration and management tools, irrespective of your deployment model. Post migration to SharePoint Online, all the administrative controls remain the same.

Myth 6: Internet Dependent
While using SharePoint Online on the field, if the Internet connection goes dead, there is a high likelihood of you not being able to get your work done. The fact is, since the app gets installed on your device, you can enjoy all the features even when you’re offline (with the luxury of storing data on-premises or in the cloud!). Because SharePoint Online is built on the cloud, you can access your email, files, and the entire Office suite from any location and any device – irrespective of the speed and availability of an Internet connection. So if you have a sizeable number of remote employees (and ones who travel often), you’re in for a treat!

Leverage the Benefits

SharePoint Online offers everything your team needs to run a business efficiently – content management, collaboration, email, mobility – you name it. While there are more reasons than one to make the move, with a robust SharePoint migration strategy (and tools) in place, you can successfully make the transition. For best results, get assessment and migration service recommendations from consultants (or even better, a Microsoft representative) before migrating. Depending on your specific use case, you will be able to efficiently handle the minor glitches and fast track your journey to the cloud.

With this ebook, you can get the much needed insight into why you need to migrate to the latest version of SharePoint along with a detailed overview of sure-shot migration steps, and industry best practices for a successful migration.

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Manoj Nair
About the Author – Neha Kumar

Neha Kumar is a digital media evangelist and marketing professional. She overlooks Indusa’s content management, social media, online events, email marketing, blogs, digital campaigns, lead generation and inside sales activities on a broader scale.

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Contibuting Author: Malavika Nityanandam