Overview

Solution

Features

Benefits

Features:

File Storage and Search

• i-Share® allows user to store and maintain documents into the common repository.
• Fully indexed "look in document" search allows users to easily find documents based on either document content or document attributes.

Document Types

• i-Share® can store files of any type including word processing documents, web pages, audio files, scanned documents, plain text or CAD files.
• The system can be integrated with any imaging solution (OCR) if required.

Workflow

• i-Share® has a simple yet extremely powerful workflow system, which allows various users of the organization to route the documents to appropriate users.
• Workflow provides automatic e-mail notifications when specified events, such as placement of a document in a folder or when a document is finalized by one of the users in the workflow.
• Reports based on the status of a document in a workflow can be generated for supervision.
• Approval trail requirements can be established, so that documents must be reviewed, and approved by designated supervisors before they can be placed in the repository.

Versioning

• i-Share® keeps all versions of your documents so you can quickly and easily revert to a previous copy. Each version can have associated comments to track what has changed between versions.
• Backup of the specific segments of the repository (e.g., all documents not older than 7 days) can be performed.
• Documents (e.g., containing results from analysis) can be locked, to prohibit any further editing or creation of new versions.

Audit Control

• A detailed audit history is kept of all accesses, moves and changes so you can see exactly who did what, from where, and when.

Checkin/Checkout

• User can checkout a document for editing, locking the document so no one else can make changes until the edit operation is complete.
• Unlike shared folders on your PC, other users can still view the document when it is checked out.

Folders

• Documents can be grouped in folders and sub-folders to help organize your document library.

Change Notification

• Users can receive email notification when documents are submitted or changed. Notifications can be configured based on interest level in the document.

Access Control

• i-Share® provides flexible, intelligent, powerful access control management.

Administration

• i-Share® is designed to make administration simple. There is no client software to install and no third party software to buy. It comes ready to work out of the box.
• Documents in the document archive cannot be deleted by end-users, other than using a designated process accessible only to the administrator with the top-level access privileges.
• Each time a document is edited, a new version is created and logged with annotations (meta data) to identify the time and the author of the modifications, and other information (either optional or required by the local configuration).
• Administrator can configure system parameters like application logo, name, maximum document size, document types, archival path and also manage users, user groups, permissions, workflow templates and work spaces.

Remote Access

• All i-Share® functions can be performed remotely via your normal browser interface - including administration and librarian tasks. Its self-explanatory user interface allows you to easily perform all document management operations via the Internet.
• Being web based, i-Share® offers cross platform support. i-Share® does not require any OS specific browser modifications, client programs or plug-ins.